BIDA Family Dance Timing

April 2nd, 2018
contra, organizing
Someone was asking how the BIDA family dance timing works, so here's it written up:
5:00
hall opens, family dance musicians set up on the floor
5:30
family dance starts
5:45
most of the kids who are coming are here by now
6:00
sound person arrives for evening dance, starts setting up on stage
6:30
family dance ends, start setting up for potluck
6:34
tables and chairs are set up, people start getting potluck food
6:41
everyone has their food
6:45
evening band starts their sound check
6:50
most of the kids are done eating, back to running around
7:00
most of the adults are done eating, though still at the tables
7:05
beginner's workshop starts by the stage, people keep eating
7:15
people start cleaning up from the potluck
7:30
workshop ends, evening dance starts

And a series of diagrams showing how this works out in our hall:

While this looks like very tight timing when I'm describing it, the actual timing tends to feel pretty good.

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